Draft Resignation Letter of Secretarial Auditor of the Company

The resignation of the secretarial auditors is mainly because of reasons like manpower constraints, low audit fees, bad governance measures by the company, conflict with the management or board of directors, fraudulent actions happening in the company, etc.

The resignation letter of the secretarial auditors can be addressed to the Board of Directors of the company or the Chairman or the Managing Director who will present it to the Board in its meeting or circulate it to the directors for their information.

The resignation letter is to be printed on the letterhead of the secretarial auditors. Here are samples of the resignation letters of the secretarial auditors. Please modify it appropriately.

FORMAT #1

Date: ................

To

The Board of Directors

(Name of the Company)

(Regd. Office Address)

Sub.: Resignation from the position of Secretarial Auditors of the company

Dear Sirs/Madams,

We are tendering herewith our resignation as the Secretarial Auditors of the company with immediate effect due to our preoccupation.

We hereby convey our no objection for the appointment of any other secretarial auditor of the company as a replacement to us.

Thank you for the support during our tenure. We wish the company all the best in its future endeavours.

Kindly acknowledge the receipt of the letter.

Yours faithfully,

For (Name of the PCS Firm),

Company Secretaries

Firm Regn. No. ...............

   (signature)

(Name of the Company Secretary)

Company Secretary

Membership No. ...............

COP: ......................

FORMAT #2

Ref: ...................

Date: .................

To

The Board of Directors

(Name of the Company)

(Regd. Office Address)

Sub.: Resignation from the position of Secretarial Auditors

Dear Sirs/Madams,

We would like to inform you that we are resigning from the position of Secretarial Auditors of the company with effect from (Date).

Kindly note that our resignation is because of our internal reasons only. Our firm is a medium scale firm and we are presently facing shortage of staff members to attend to all our clients. Since we do not want to compromise on our quality of service, we are forced to serve only a limited number of clients. Hence, we are unable to continue as the Secretarial Auditors of your company.

Please note there are no other material reasons for our resignation. We have no objection on the appointment of any other Secretarial Auditor of the company.

We sincerely thank the management for extending their support and cooperation during our term.

We wish the company and its staff members continued growth and success.

Thanking you,

Yours faithfully,

For (Name of the PCS Firm),

Company Secretaries

Firm Regn. No. ...............

   (signature)

(Name of the Company Secretary)

Partner

Company Secretary

Membership No. ...............

COP: ......................

Date: ................

Place: ...............