
SAMPLE
#. Appointment of Ms./Mr. ....................., PCS as the Scrutinizer for Postal Ballot process
The Chairman informed the Board that in accordance with the provisions of Rule 22(5) of the Companies (Management and Administration) Rules, 2014, a scrutinizer needs to be appointed who can conduct the postal ballot voting process in a fair and transparent manner.
Management suggested the appointment of Ms./Mr. .................., Practicing Company Secretary, Proprietor of M/s. ............. & Associates (Membership No. ...................) as the Scrutinizer for conducting the postal ballot and e-voting process, who has over ...years of experience in company law matters.
Ms./Mr. ............... has consented to act as the Scrutinizer, if so appointed and has conveyed that he/she is available for the purpose of ascertaining the requisite majority.
Ms./Mr. ............... has consented to act as the Scrutinizer, if so appointed and has conveyed that he/she is available for the purpose of ascertaining the requisite majority.
The Board considered and approved the appointment of Ms./Mr. ................ as the Scrutinizer.
Upon motion duly passed and seconded, it was:
“RESOLVED THAT Ms./Mr. ......................, Practicing Company Secretary, Proprietor of M/s. ............. & Associates (Membership No. ...................) be and is hereby appointed as the Scrutinizer for a period of ....days from the date of appointment for conducting the postal ballot and e-voting process in a fair and transparent manner.
RESOLVED FURTHER THAT Ms./Mr. ......................, Managing Director of the company be and is hereby authorized to fix the remuneration payable to the Scrutinizer in consultation with her/him, for the duties performed by her/him as the Scrutinizer and that any out-of-pocket expenses and incidental expenses incurred by her/him in this connection be reimbursed by the company to her/him.”
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