Search Your Query Here

How to Change/Correct Shareholder's Name in Share Certificate

Generally, when a person changes his name - the first step would be to apply for publication of the new name in the official Gazette of the State where he is applying (that is known as Gazette notification) and/or by way of executing an Affidavit before a public notary.

The reason behind the change is mostly post marriage or due to astrological reason and numerology.

Once the gazette notification or affidavit is done, then generally the person would apply for name change in PAN card, Passport, Aadhar, Driving License, Property registrations, etc.

The person should also get his new name updated in the records of all the companies where he holds shares or any other kind of instruments viz. fixed deposit, bond, etc.






Procedure for Change of Name on Share Certificate (in case of shares in physical form)

The shareholder will have to make an application to the company along with necessary documents in this regard.

1. Prepare a letter addressing the company or its Registrar and Share Transfer Agent (RTA) mentioning the reason of your name change and clear details of your old and new name;

Here's a good format of such request letter for change of name in share certificate - check here.

2. Do enclose the attested copies proofs of name change i.e Gazette notification, Affidavit, PAN card, etc.

3. Also enclose the original share certificate along with the letter. Do ensure the correct address of the company where you are sending all documents.

4. Sign the letter and send it to the company or its RTA. Self attest on all the pages and wherever necessary get the proofs and documents attested by a public notary or executive magistrate.

5. Do keep safely the despatch proof of the letter viz. speed post receipt, courier acknowledgement, etc.

6. Follow up with the company after 1 or 2 weeks about the status of your request letter.

7. If any queries raised by the company - do provide them with required information and documents as asked for at the earliest.


Procedure for Change of Name on Share Certificate (in case of shares in demat form)

1. Visit the office of your Depository Participant i.e. the organisation where you have opened and maintaining the demat account. Or check their website to find the form of application for change of name in demat account.

2. Submit necessary application along with documentary proofs.

3. Enquire with them about the status of your application after a couple of weeks of submission of documents.

Comments

  1. Still I am not getting answer of my question. There are two names in physical share certificate (First is X and second is Y). Now I want to remove second holder name and first holder name X remain same. So please guide me on this matter and suggest proper form for the further procedure.

    ReplyDelete
  2. Anonymous30 May, 2017

    name deletion form is required to be signed by both a pancard and reason for deletion is to be stated

    ReplyDelete
  3. Get SH-4 , SHare Transfer Form signed by the second holder and get it transferred in the name of first holder by sending the share certificate,sh-4,pan card copies to RTA.

    ReplyDelete
    Replies
    1. as u are saying one will have to pay transfer charges.

      Delete
  4. hi,

    I have the shares of one company but now the companies name is change so what is the procedure? I have a physical share certificate.

    ReplyDelete
    Replies
    1. No need to apply for Company’s name change! U can apply sticker of the changed name which were sent by you or if i u don’t have then leave it as ir t is. It’s ok

      Delete
  5. The company which changed its name would automatically inform you about the changes and in some cases they will send you the new share certificate in lieu of existing one. If nothing happened just write a letter with copies of certificate asking them the status of your share. If it is held in demat then no problem it automatically corrected to new name.

    ReplyDelete
  6. I have share certificates in my Nick name now I want them to be transferred to my official name. What to do?
    Thanks

    ReplyDelete
    Replies
    1. Better speak directly with that Company's concerned official to know the procedure they are following for "change of name".

      Or else you can make a written application to the Company and provide an affidavit along with the original share certificate and the signed copies of your identity and address proofs. Affidavit will state that - the nick name mentioned in share certificate and the name mentioned in your identity proofs is one and same and that is you.

      Delete
  7. My name is in physical share certificate is Ashok Mehta and my name is in demat account is Ashok kumar.how can I demat these shares

    ReplyDelete
    Replies
    1. 1) Either you can apply to that Company for 'change of name' in your physical share certificate to Ashok Kumar.
      2) Or you can apply to your demat account securities company for 'change of name' to Ashok Mehta.
      3) Once the name at both places is same, then you can submit the physical share certificate to your demat account securities company for the demat of those shares.
      4) But please remember you can demat those physical shares - only if that company is providing such option to its shareholders, that is to say, it is registered with one of the Depositories viz. NSDL / CDSL.
      5) Call up the concerned officer of the Company and please understand the complete procedure from him. And, then you can proceed with the formalities.

      Delete
    2. I have same position like as you and want to know solution.please mail me [email protected] thanks

      Delete
  8. I HAVE SHARES IN PHYSICAL FORM OF THREE COMPANIES IN WHICH THE NAME IS WRONGLY MISSPELLED THAT IS LUCY INSTEAD OF LUSY. ALL MY SUPPORTING DOCUMENTS LIKE PAN, PASSPORT AADHAAR BEARS THE NAME LUSY.HOW WILL I CORRECT THE NAME IN CERTIFICATE

    ReplyDelete
    Replies
    1. At first, it'd be advisable for you to call up the Secretarial or Investors Relations Department of the Company and talk to them and take guidance on proper procedure and documents requirement.

      If you are unable to do it - then make a written application to the Company stating clearly about the error in certificate. Along with your application, attach signed xerox copies of your identity and address proofs and also signed xerox copy of share certificate. Though they make ask for the original certificate later on.

      Delete
  9. Thanks for your valuable information

    ReplyDelete
  10. I have shares in Physical format with name as Smt Sabita Roy. I have a DEMAT account in name of Sabita Roy (i.e. with the prefix of Smt.). Will I be able to convert the shares into DEMAT format?

    ReplyDelete
    Replies
    1. Yes, you will be able to do it. Open a demat account with shares trading companies like Sharekhan, if you already haven't got a demat account. Smt. prefix shouldn't be an issue. At most they may take a declaration that both names belong to same person. Obvious to mention that all documents need to be signed by Sabita madam.

      Delete
  11. i have a shares in physical format. In that physical form name is wrongly placed as Raj Kumar now i have to change it as Raj gopal and one more thing is my name in PAN also Raj Kumar.Can you please suggest how to process it.

    ReplyDelete
    Replies
    1. The company will change name in the share certificate only after production of the following documents in case of change of name:
      1) Official gazette publication for name change (2) Affidavit for name change (3) Passport/Aadhar/Pan card copy with old name and new name (4) Request letter from your side with share certificate.

      This helps the company to check that whether actually name change has happened or not.

      If your PAN card is in Raj Kumar name then you can not change your name in share certificate to Raj Gopal. At first you have to go through the whole process of name change (i.e. official gazette publication, newspaper ad, affidavit, etc) and then you have to apply for change of name in PAN card, Aadhar card etc. After all this is done, then only you can apply for name change in share certificate.

      If you have any doubt, better call the company directly and take guidance from their secretarial officer.

      Delete
  12. iam the joint holder.first name is printed with surname and the joint holder name is printed with out surname.First name and joint holders are wife and husbands.having all the supporting documents AADHAAR,PAN.
    want to make shares into DMAT form.
    is it required for the second holder to change the name or first name is enough for transfer.
    please advice me for further follow up.

    ReplyDelete
    Replies
    1. When there is a minor discrepancy in name in share certificate, sometimes stock trading company (where people have Demat account) allow Demat of shares without any change of name. They take a declaration form signed from you that the person whose name is mentioned in the share certificate is you. So at first contact your stock trading company and ask them if it is possible, if they say no, then you have to first get the name changed from the company and then only apply for Demat of shares.

      Delete
  13. The joint holder name in my share certificate is ABC whereas in the share certificate it came XYZ this error has happened by an agent now Pls tell me what should I do.

    ReplyDelete
    Replies
    1. (1) The name on the share certificates are based on the identity proofs (aadhar, pan, passport, etc) given to the company while initially making application. If there is only a minor error in the name, then make an application to the company explaining the error for correction of name along with original certificate and enclosing necessary identity proofs.

      (2) If the joint holder name is completely wrong, then you will probably have to make a fresh transfer from the current holders to the new holders with correct names.

      In any case, at first write an email to the company or its RTA (Registrar and Share Transfer Agent) regarding your problem and ask them the requirements/procedure to correct it. They'll guide you.

      Delete
  14. My father has some shares in certificate form, and there are two shareholders(the second being my mother). The first shareholder's name is correct but, the second shareholder's name(my mother's) is a bit misspelled "neetaben f shah" rather than "neetaben d shah". So would they be able to convert those shares into demat form easily, or, they'd have to go the "correction in name" route? Please guide me.

    ReplyDelete
    Replies
    1. Shailendra19 March, 2020

      Contact the stock trading company or bank where the demat account is maintained. Visit their branch office. Explain them the problem. They will guide you with the procedure. Generally, they will ask for a 'Declaration' to be made out and signed by your mother to the effect that "neetaben f shah" and "neetaben d shah" are one and the same person. Identity & address proofs need to be submitted along with it.

      Delete

Post a Comment