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Format of Resignation Letter of Director: Evidence of Cessation

Refer

• Section 168 of the Companies Act, 2013
• Rules 15 & 16 of the Companies (Appointment and Qualifications of Directors) Rules, 2014

Evidence of Cessation

A resignation letter by a director of the company serves as an evidence of cessation of his directorship in that company.

It is important that the proof of service of resignation notice either by post or by courier or by email or by hand delivery acknowledgement or otherwise is available to prove that the notice was duly delivered to the company.

Effective Date of Resignation

The resignation of a director is effective from:
• the date on which the notice was received by the company; or
• the date, if any, specified by the director in the notice,
• whichever is later.

Following is a template of such a resignation letter by a director.

FORMAT

Date: ........................

From
(Name of the Director)
(Address)

To
The Board of Directors
(Name of the Company)
(Address)

Dear Sirs & Madams,

Sub.: Resignation from the office of ...(Designation)...

I hereby tender my resignation, due to personal reasons, from the office of Managing Director/ Whole-time Director/ Independent Director/ Non-executive Director of the company. I request the Board of Directors to relieve me from the duties of my post with effect from ...(Date).... 

During the period of my association with the company since (year), I gained vital experience and faced many challenging opportunities which enriched my expertise.

I take this opportunity to thank the Chairman and the Board for their support and guidance during my tenure.

Thanking you,
Yours faithfully,

 (signature)
(Name of the Director)
DIN: ..........................

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