Covering Letter to Bank for Change in Authorised Signatory

Covering letter to bank for change in authorised signatory is a letter to the banker of the company requesting the bank to change (either add or remove) the list of signatories and their limits who are authorised to operate the account of the company maintained in that bank.

• Print the covering letter in the letterhead of the company;
• Covering letter should be signed and sealed by the director/officer who is authorised to communicate with the banker;
• A certified true copy of the relevant board resolution needs to be submitted;
• Application form, specimen signatures & identity/address proofs of new signatories, any other documents as required by the bank needs to be submitted.

Following sample of such covering letter can be used for your reference while drafting the letter.


TEMPLATE

Ref: ..............................
Date: ............................


To

The Manager

(Bank Name)

(Branch name)

(Address)


Subj.: Change in Authorized Signatory
Ref.: Current Account No. .....................

Dear Sir/Madam,


The board of directors of our company in its meeting held on (date) has passed a resolution to change the authorized signatories who would operate the company's current account bearing no. .................... maintained with your branch subject to the limits for those authorised signatories.

The revised list of authorized signatories and their limits to operate the said account are mentioned in detail in the board resolution.

Please find enclosed the following documents for your records.


1.  Certified true copy of the resolution passed by the board of directors; and

2.  KYC forms duly filled in and signed with identity & address proofs of Signatories.


Kindly do the needful and acknowledge the receipt.

Thanking you,

Yours faithfully,

For ................... Limited,


 (signature)
(Name of the Officer/Director)

(Designation)