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Balance Confirmation Letter format from Company to Bank

A Balance Confirmation Letter is a letter from the bank to its customer confirming certain details about the customer's account(s) with the bank and some facilities availed from the bank during a particular financial year. The letter acts as an evidence for the auditors of the company for year-end audit purpose.

Generally, this confirmation is obtained from the bank just after a financial year is ended. The company requests the bank to confirm and provide the details of closing balance as on year end date i.e. 31st March and certain other details.

Template of the Letter to the Bank

Ref.: ....................
Date:....................

To
The Manager
(Bank Name)
(Branch Name)
(Address)

Sub.: Balance Confirmation as on 31st March, .............

Dear Sir/Madam,

Kindly confirm the balances as on 31st March, .................. for the following, which is required for our annual financial audit purpose.

1. Current A/c No. ........................................
2. Term Loan A/c No. ...................................
3. Cash credit A/c No. ...................................
4. Letter of Credits
5. Bank Guarantees
6. Fixed deposits along with accrued interest

Kindly do the needful.

Thanking you,
Yours faithfully,
For ........................ Limited,

  (signature)
(Name of the Authorised Signatory)
(Designation)

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