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Maintenance of Separate / Distinct Minutes Book for each Type of Meeting

In accordance with the Rule 25 of the Companies (Management and Administration) Rules, 2014, every company is required to maintain separate / distinct minutes book for each type of meeting.

Type of meeting
(i) general meetings of the members;
(ii) meetings of the creditors
(iii) meetings of the Board; and
(iv) meetings of each of the committees of the Board.


Resolutions passed by postal ballot are recorded in the minute book of general meetings as if it has been deemed to be passed in the general meeting.

Custody of Each of such Minute Book

The minutes books of the Board and committee meetings and of the General meetings of the shareholders, shall be kept in the custody of the Company Secretary of the company or any Director duly authorized by the Board for the purpose.

Related Article:

Minutes Book of Board & General Meeting : Custody and Place of keeping
Inspection of Minutes Book of General Meeting : Right of Shareholder

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