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Board Resolution for Transmission of Shares

A. In case of Death of the Shareholder him/herself :


Resolution to be passed in the Board Meeting:-


(1) Where Nomination Form of the Expired Shareholder exist

It was brought to the Notice of the Board of Directors that a notice in writing is received from Shri B and Shri C, the nominees of an existing Shareholder Shri A, intimating the news of Death of Shri A, who is holding 1000 equity shares of Rs. 100/- each in the Company, along with the following Documents as placed before the Board:

(a) An Original and a Certified True Copy of the Death Certificate of the Deceased said Shareholder

(b)  The Original Share Certificate(s)

(c) A Certified true Copy of the Succession Certificate by the Competent Court with a photo copy of the same

(d) A Certified true Copy of the Probate of Will by the Competent Court, if any


The said nominees have elected themselves to be registered holders of the said shares.


Upon motion duly passed and seconded, it was:


“RESOLVED THAT the Death of Shri A, be noted.


RESOLVED FURTHER THAT the 1,000 number of shares of Rs.100/- each having distinct no. 1001 to 2000 and Certificate no. 51, presently registered in the name of Shri A, who has deceased, be transmitted to and registered in the name of Shri B and Shri C, being the nominees of the said shareholder.


RESOLVED FURTHER THAT Shri S, Company Secretary, be and is hereby directed to enter the names in the Register of members as per the above resolution and to do the needful in connection therewith or ancillary or incidental thereto.”  


(2) Where Nomination Form of the Expired Shareholder does not exist


It was brought to the Notice of the Board of Directors that a letter is received from Smt. D, wife of an existing Shareholder Shri A, intimating the news of Death of Shri A, who is holding 1000 equity shares of Rs. 100/- each in the Company, along with the following Documents as placed before the Board:

(a) An Original and a Certified True Copy of the Death Certificate of the Deceased said Shareholder

(c)   The Original Share Certificate(s)

(c) A Certified true Copy of the Succession Certificate by the Competent Court with a photo copy of the same

(d) A Certified true Copy of the Probate of Will by the Competent Court, if any


Smt. D has requested in her letter to transmit the said shares in her name only.


Upon motion duly passed and seconded, it was:


“RESOLVED THAT the Death of Shri A, be noted.


RESOLVED FURTHER THAT the 1,000 number of shares of Rs.100/- each having distinct no. 1001 to 2000 and Certificate no. 51, presently registered in the name of Shri A, who has deceased, be transmitted to and registered in the name of Smt. D.


RESOLVED FURTHER THAT Shri S, Company Secretary, be and is hereby directed to enter the names in the Register of members as per the above resolution and to do the needful in connection therewith or ancillary or incidental thereto.”



B. In case of Death of one of the Joint Shareholder :


It was brought to the Notice of the Board of Directors that a letter is received from Smt. D, a Joint Shareholder with Shri A, holding 1000 equity shares of Rs. 100/- each in the Company, intimating the news of Death of Shri A, along with the letter, an Original and a Certified True Copy of the Death Certificate of the Deceased Shareholder, is also received, which is placed before the Board.


Smt. D has requested in her letter to delete the name of the Deceased Shareholder and the shares be registered in her name only.


Upon motion duly passed and seconded, it was:


“RESOLVED THAT the Death of Shri A, be noted.


RESOLVED FURTHER THAT the 1,000 number of shares of Rs.100/- each having distinct no. 1001 to 2000 and Certificate no. 51, presently registered in the name of Shri A, who has deceased, be transmitted to and registered in the name of Smt. D.


RESOLVED FURTHER THAT Shri S, Company Secretary, be and is hereby directed to enter the names in the Register of members as per the above resolution and to do the needful in connection therewith or ancillary or incidental thereto.”

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