When a Director tenders
his/her resignation from his/her directorship, the Board of Directors of the
Company generally take note of the same in their ensuing Board Meeting and pass
resolution for authorization for filing form DIR 12 (which needs to be filed
within 30 days from the effective date of resignation). While sometime the
resigning director expressly mentions in its notice of resignation the
effective date of his/her resignation, sometime it lets the Board
to relieve him/her from a date as they may deem fit.
Section 168 of the companies act 2013
Rule 15 of the the Companies (Appointment and Qualification of Directors) Rules, 2014
Generally the item in the
Board Meeting will come as below:
"The Board was informed that Shri / Ms. ______ has, owing to his personal
reasons/commitment, tendered his/her resignation from the office of ‘Executive
Director/Managing Director/Director’ w.e.f. _____(Date).
resignation received from Shri / Ms. __________ was tabled at the meeting.
The Board wished to record
its deep appreciation for the contributions ofShri /
Director/Managing Director/Director’ throughout his/her directorshipand also for the significant
contributions he has made to the management of affairs of the Company and for
the valuable advises he made to the Board from time to time.
Upon motion duly made and
seconded, it was:
“RESOLVED THAT the Board do
hereby accept the resignation ofShri / Ms. __________as‘Executive Director/Managing Director/Director’of the Company with effect from
RESOLVED FURTHER to record
the appreciation of Board for the services rendered byShri /
Ms. __________during his
tenure as‘Executive Director/Managing Director/Director’of the Company.
RESOLVED FURTHER THATShri /
Ms. __________, Company Secretary andShri / Ms. __________ Directorbe and is hereby severally
authorized to file the necessary form with the Registrar of Companies and to do
all such acts, deeds and things as may be necessary to give effect to this
Shri / Ms.
being interested in this business, neither discussed nor voted on the same.