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Board Resolution for calling Statutory Meeting
The item of agenda for calling of Statutory meeting and approving of Statutory Report by the members is to be taken up in the meeting of Board of Directors and once the meeting is held. The minutes for that agenda can be something like below:
Sample format of Board Resolution for calling Statutory Meeting
The Chairman informed to the Board that a Statutory meeting of the company is required to be held in pursuance of Section 165 of the Companies Act, 1956 within a period of not less than one month nor more than six months from the date at which the company is entitled to commence business and thereby the Company is required to hold the Statutory Meeting by ____(data). This Statutory Meeting of a Company is held only once during the existence of the Company. A copy of the Statutory Report was tabled before the Board. Board was requested to fix a date for the Statutory Meeting. The matter was discussed.
Upon motion duly passed and seconded, it was:
“RESOLVED FURTHER THAT the Statutory meeting of the shareholders of the company be convened on on _______(date), at _______(time) at _____________(Address)
RESOLVED FURTHER THAT Mr. FE, Company Secretary and Mr. JI, Director be and are hereby severally authorized to issue notice calling the statutory meeting of the shareholders of the company and circulate the statutory report, which is initialed by the Chairman, along with the notice of the meeting to all the shareholders of the company.
FURTHER RESOLVED THAT Mr. FE, Company Secretary or Mr. JI, Director be and are hereby severally authorised to file the Statutory Report with the Registrar of Companies."